Glossary
ACC Associate Candidate Countries
Applicant The lead organisation within the partnership which submits the proposal (the coordinator)
Associated Country
(or State)
Non EU countries which have agreed, negotiated and paid to participate in the Framework Programme. In the context of proposal consortia, organisations from these countries are treated on the same footing as those in the EU. The list of associated countries is given in Appendix 1.
Audit certificate The audit certificate is a document provided by an external auditor certifying that the costs claimed during a specific period meet the contractual requirements established by the FP6 model contract
Beneficiary Any legal entity that is part of a project consortium.
Coordination
Actions (CA)
Coordination actions are one of the instruments to implement FP6 and FP7. They are intended to promote and support the networking and coordination of research and innovation activities. They will cover the definition, organisation and management of joint or common initiatives as well as activities such as the organisation of conferences, meetings, the performance of studies, exchange of personnel, the exchange and dissemination of good practices, setting up common information systems and expert groups.
Call fiche The part of the work program giving the basic data for a call for proposals (e.g. topics covered, budget, deadline etc). It is posted as a separate document on the CORDIS web page devoted to a particular call.
Call for Proposals
(or Call)
An announcement, usually in the Official Journal, inviting proposals for research activities in a certain theme. Full information on the call can be found on the CORDIS website.
Candidate Countries Those NAS countries that are in process of becoming members of the EU
Collective Research An SME special measure. Collective Research is a scheme where RTD performers undertake research activities on behalf of Industrial Associations or Groupings of SMEs
Cluster A group of RTD projects and/or other cost-shared actions and/or accompanying measures that address a common theme or area of interest.
Collaborative project New term in FP7 that includes both Small or medium scale focused research actions and Large scale integrating projects
Collective Research A special SME instrument (together with Cooperative Research). Collective Research is a form of research undertaken by RTD performers on behalf of Industrial Associations/Groupings in order to expand the knowledge base of large communities of SMEs and to improve their general standard of competitiveness
Consortium
agreement
Document prepared by each project consortium regulating the internal procedures for management, decision-making and conflict resolution. The consortium agreement is compulsory in FP7 and also includes the management of intellectual property (prior to, during and after the end of the project)
Contract preparation forms (CPF) Official administrative documents that form the Part A of an FP7 proposal. Include project title and abstract, details of the coordinator and of each partner, as well as the project budget and EC requested contribution.
Coordination
Actions
Coordination actions are one of the instruments to implement FP6 and FP7. They are intended to promote and support the networking and coordination of research and innovation activities. They will cover the definition, organisation and management of joint or common initiatives as well as activities such as the organisation of conferences, meetings, the performance of studies, exchange of personnel, the exchange and dissemination of good practices, setting up common information systems and expert groups.
CORDIS This is an externally funded activity that maintains the central R & D database
on behalf of the Framework Program.
Coordination and Support Action (CSA) New term in FP7 that includes both Coordination or Networking Actions and Specific support actions.
Deliverable Tangible output of the project activities: report, database, system specification, etc.
Director(ate)
General
Directorate General (DG) is an administrative unit of the Commission. Currently the Commission is divided into about 30 DGs (and comparable services). Five of them are involved in the management of FP7: DG Research (RTD), DG Information Society (INFSO), DG Transport and Energy (TREN), DG Enterprise (ENTR), DG Fisheries (FISH). The Director General is the top civil servant in charge of an individual Directorate General
Dissemination This is the active and/or passive distribution of information about a project - it is mandatory to different extents in every project. Can also be seen as a surreptitious way of marketing.
The disclosure of knowledge by any appropriate means other than publication resulting from the formalities for protecting knowledge
Eligibility criteria The minimum conditions which a proposal must fulfil if it is to be evaluated. The eligibility criteria are generally the same for all proposals throughout FP7, and relate to submission before the deadline, minimum participation, completeness and scope. However, specific eligibility criteria may apply to certain calls, and applicants should check the work programme.
Eligible costs Costs that are reimbursable in full or in part by the Commission, under the terms of the Contract that is the basis for the project.
EPSS Electronic Proposal Submittal Service - A web-based service which must be used to submit proposals to the Commission. Access is given through the CORDIS website, or via a specific site.
European Research Area (ERA) New politically correct catch phrase to denote the synergistic cohesion of the various R&D programs both national and multinational within the EU.
ERA NET The ERA-NET scheme will be the principal means for the Sixth and Seventh Framework Programs to support the co-operation and co-ordination of research activities carried out at national or regional level.
ESR Evaluation Summary Report – The assessment of a particular proposal following the evaluation by independent experts. It normally contains both comments and scores for each evaluation criterion.
European Technology Platform (ETP) This is a new Euro buzz word introduced late 2003, as part of the planning for FP7. Initially it was a set of meetings per important technology sector at which the major European actors could be mobilised to identify strategies and future directions.
Evaluation Stage that each proposal undergoes, during which a board of external evaluators mark the proposal and make a shortlist of proposal to be retained for funding
FET Future and Emerging Technologies – more academic long term part of ICT R&D activities
FET Open Part of FET program where topics are not predefined and runs under continuously open calls
FET Proactive Second part of FET program which is implemented via fixed calls and on specific long term research topics
Financial Guidelines

In FP7 term replaced by Financial Rules. The financial guidelines of the Sixth Framework Programmes (FP6 Financial Guidelines) were intended to provide to the participants in FP6 projects, as well as to the Commission services, in a single and, as far as possible, complete document:

  • information on the financial aspects of the main indirect actions of the Sixth Framework Programmes;
  • relevant references to the applicable legal framework;
  • concrete examples, as well as suggestions for good financial practices to be applied when carrying out EC-funded RTD projects.
  • The guidelines include sections on: the first principles; the nature of the grant; the principles applicable to grants which reimburse eligible costs; the Community financial contribution (including cost models); subcontracts; collective responsibility; sanctions and recoveries
FP6/FP7 EC Framework Programme for Research and Technological Development 6 and 7
Funding rate and EC contribution Percentage of eligible costs covered by EC funding; the actual amount is the EC contribution
Funding Scheme Prior to FP7 known as Instrument. The type of support that can be given to a project within a call. The funding schemes have different objectives, and are implemented through different grant agreement conditions.
Grant Agreement / Model Grant Agreement Prior to FP7 known as Model Contract. The legal instrument that provides for Commission funding of successful proposals.
ICPC International Cooperation Partner Country (formally known as INCO)
IST - ICT Information Society Technologies and Information and Communication Technologies are the specific IT-related programmes of FP6 and FP7, respectively
Implementation Plan

Means the description of the work to be carried out in order to implement the project as set out in Annex I of the contract. For an Integrated Project it consists of two parts -

  • a detailed implementation plan: providing a detailed description of the work to be carried out over the eighteen-month period1 covered by one period as defined in Article 6 and the first six months of the following period, together with a detailed financial plan for the same eighteen-month period, containing estimates of eligible costs broken down by contractor and by activity.
  • an outline implementation plan: providing an outline description of the work to be carried out throughout the duration of the project, including a nonconfidential action plan for the promotion of gender equality within the project
INCO Acronym for the international co-operation activities in FP6, i.e. the activities on co-operation with third countries. These are a part of the specific programme "Integrating and strengthening European research". Replaced by ICPC in FP7
Instrument The mechanism for indirect Community intervention as laid down in Annex III of the Sixth Framework program, with the exception of Community financial participation pursuant to Article 169 of the Treaty. In FP7 now known as Funding Scheme
Integrated Project A new type of project introduced in FP6 that comprised a coherent set of component actions which may vary in size and structure according to the tasks to be carried out, each dealing with different aspects of the research needed to achieve common overall objectives, and forming a coherent whole and implemented in close coordination
Integrating Project Renaming of Integrated Project in FP7
Intellectual property
rights
Intellectual Property Rights cover all aspects of owning, protecting and giving access to knowledge and pre-existing know how.
JRC Joint Research Council
JTI Joint Technology Initiative - user-driven follow-up to the EuropeanTechnology Platforms (ETPs), the JTIs are a new concept that brings together different partners to take on objectives that cannot be reached via the 'Calls for Proposals' approach
Marie Curie Marie Curie fellowships are either fellowships, where individual researchers apply directly to the Commission, or host fellowships, where institutions apply to host a number of researchers
Member State All 27 member states of the European Union
Memorandum of
Understanding
A legal agreement suggested for signature by individual organisations while building a consortium to make a proposal.
Milestone Control, "go-no-go", check point in the project implementation. May or may not correspond with a project deliverable
Model contract
Formally term now known as Model Grant Agreement For implementing indirect actions, the Commission concludes contracts with all participants of a project. These contracts are based on a standard model - this was termed the model contract in FP6.
New Associated State (NAS) States of Eastern and Central Europe that have become associated to the Framework Program.
National contact
point (NCP)
Persons officially nominated by the national authorities to provide tailored information and advice on each theme of FP7, in the national language(s).
Network of
Excellence
New type of project introduced in FP6 to foster co-operation between centres of excellence in universities, research centres, enterprises, including SMEs, and science and technology organisations. The activities concerned will be generally targeted towards long-term, multidisciplinary objectives, rather than predefined results in terms of products, processes or services
Negotiation The process of establishing a grant agreement between the Commission and an applicant whose proposal has been favourably evaluated, and when funds are available.
Part A The part of a proposal dealing with administrative data. This part is completed using the web-based EPSS.
Part B The part of a proposal explaining the work to be carried out, and the roles and aptitudes of the participants in the consortium. This part is uploaded to the EPSS as a pdf file
Person-month Measurement of human resources effort, expressed in an amount of time (months).
Person-month rate Average enterprise cost for its personnel. Rate includes net salary, tax, insurance, health, pension, etc. Used to convert human effort into financial allocation.
PIC Proposer Identification Code
PNP One type of legal status of participants in FP. PNP means "Private Organisation, Non Profit" (i.e. any privately owned non profit organisation).
PRC One type of legal status of participants in FP. PRC means "Private Commercial Organisation including Consultant" (i.e. any commercial organisations owned by individuals either directly or by shares).
Project officer EC official who is in charge of monitoring the project implementation and activities
Reimbursement rate

For indirect actions, the Community contribution covers in general only a part of the eligible costs. The maximum reimbursement rates for costs incurred are determined by the type of activity: For contractors using the Additional Cost model: up to 100 % of their additional costs for all types of eligible activities (for the consortium management activity they may charge the cost of permanent personnel if they can determine their real costs). For contractors using the Full Cost or Full Cost Flat rate model: -for research and technological development activities up to 50 % of eligible costs;

  • for demonstration activities up to 35 % of eligible costs;
  • for management of the consortium activities up to 100 % of eligible cost not exceeding 7% of the total Community financial contribution;
  • for training up to 100 % of eligible costs;
  • for other specific activities up to 100 % of eligible costs;
Rules of
participation
Rules of participation means the Regulation of the European Parliament and of the Council concerning the rules for the participation of undertakings, research centres and universities in, and for dissemination of research results for, the implementation of the European Community Sixth Framework Program (2002-2006).
SICAs Specific International Cooperation Actions
Small or medium
scale focused
research action
What was known as Specific Targeted Research Project prior to FP7
Specific Support
Action
(SSA)
This is a term used in FP6. Now called Support Action
Specific Targeted
Innovation Project
Specific Targeted Innovation Projects (STIP) are multi partner innovation projects. Their purpose is to support activities exploring, validating and disseminating new innovation concepts and methods at European level. The Community contribution is paid as a grant to the budget (percentage of total costs of the project).
Specific Support Action (SSA) / Specific Support (SA) (SA) This is an action that contributes to the implementation of the ICT program or the preparation of future activities of the Program.
STREP Specific Targeted Research Project: FP6 terminology; under FP7 they are referred to as Small or medium Collaborative Project
Subcontract An agreement to provide services, supplies or goods concluded between a contractor and one or more subcontractors for the specific needs of the project.
Sub-contractor Any organisation providing a specific service to the project who is not part of the consortium and is selected through a tendering procedure.
Theme FP7 Cooperation pillar is subdivided in 10 specific priorities called themes.
Work package (WP) A work package is a major subdivision of the proposed project with a verifiable endpoint normally a deliverable or a milestone in the overall project. These can be further divided into Tasks.
Workprogramme A formal document of the Commission that sets out the research objectives and topics to be addressed. It also contains information that is set out further in this guide, including the schedule and details of the calls for proposals, indicative budgets, and the evaluation procedure.
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